These Policy Guidelines shall apply to all personal information handled by the Association.
1. General Provisions
Tokyo Swimming Association, recognizing the protection of personal information as a serious responsibility, in order to fulfill this responsibility, will treat these personal information under the following policies.
2. Legal compliance
The Association shall comply with laws, governmental ordinances, national guidelines and other regulations regarding the handling of personal information, provided that those regulations are established in Japan.
3. Internal structures
The Association has put in place internal structures to facilitate the management of personal information, including by forming a department to oversee the protection of personal information and by assigning supervisors responsible for managing personal information in each of its departments.
4. Use of personal information
Whenever using personal information, the Association shall define the purpose of use of personal information and restrict the use of information to the scope necessary to achieve that purpose.
5. Acquisition of personal information
The Association shall acquire personal information using lawful and appropriate means.
The Association shall take appropriate measures to ensure that the personal information in its possession is accurate and up-to-date.
The Association shall take necessary and appropriate measures to ensure the integrity of the personal information in its possession so as to prevent unauthorized access, loss, destruction, alteration, improper disclosure, or other misuse.
8. Supervision of subcontractors
When outsourcing the handling of personal information, the Group shall implement the necessary and appropriate supervision to ensure contractors manage personal information safely.
9. Disclosure and modification of personal information
The Association shall accommodate requests by individuals to access or modify their personal information in an appropriate manner and in accordance with predetermined procedures.
10. Ongoing improvements
The Association shall conduct periodic audits and review and improve its internal guidelines and structures on an ongoing basis to ensure that personal information is appropriately protected.